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Solution: Volume

Police Scotland

CASE STUDY

Police Scotland

Reducing application processing time from 12 weeks to 24 hrs! 

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Industry

Police

Key benefit

Drastic reduction in time to hire

Main challenges

Manual, admin heavy recruiting

Responsible for policing across the length and breadth of Scotland

Challenge

0 +
staff members
0 +
annual hires

Police Scotland wanted to move from a paperwork system which was not in keeping with a modern service and were keen to utilise an ATS which supported the sheer volume of data when recruiting new police officers and police staff. Previously, Police Scotland managed all applications manually and across multiple areas of Police and Staff recruitment: Everything was held on spreadsheets, Excel, and SharePoint sites. Unfortunately, this way of filtering job applications was not as effective as Police Scotland wanted to be and they wanted to do more to support their candidates better.

It’s an exciting offering because of all the functionality it’s got. Whenever we want to do something new and creative or come up with a solution to a challenge we always find it on our system.

Lorna Allison, Recruiting Sergeant, Police Scotland

Police Scotland needed a brand new system that would…

  • Efficiently manage huge numbers of applications, from both police and police staff
  • Configure the questions to what they really needed
  • Provide expert guidance on using the functions
  • Produce in-depth reports quickly
  • Save considerable time and energy by having everything in one place
  • Massively improve the candidate experience

Why Oleeo and what was the implementation like?

The thought of a completely new way of managing applications was a bit daunting for Police Scotland, but Oleeo was there to guide them at every step. 

Lorna and her team were surrounded by a project team that trained them up in configuration which has worked out really well.  

 “It means that we’ve got the ability to configure it and make it our own and do all the things that we want to do with it.”

From having no previous experience of using an ATS system, Lorna and her team are now able to take the reins themselves making full use of the features.

“I think it’s quite difficult to pick out the key benefit, because there are just so many!”

Lorna Allison, Recruiting Sergeant, Police Scotland

Results

Lorna is astounded by how much Oleeo has saved her time and energy recruiting new police and police staff. 

  • What previously took 6 months for the recruitment process to be completed, now it only takes 3 months streamlining the entire process.
  • Creating in-depth reports now takes 1-2 hours, saving weeks of painstaking admin.
  • Candidate experiences have improved enormously, allowing status updates, keeping their future employees in the know at all times.
  • The whole system has transformed the way Lorna and her team communicate with candidates, championing life-time engagement with the force.
0 %

Reduction in application processing

0 +

Annual hires

The Future

Lorna and the whole force are now dedicated to changing the way in which they interact and engage with candidates, keep in touch and develop talent, during and after the application process.

They are keen to become really candidate-focused in terms of ongoing engagement and growing talent for the future.

“That’s really important to us because it’s transformed how we behave as well. We couldn’t have done that unless we had the technology.”

“It has really improved the offering we can give our candidates. Their account gives them modern functionality with status updates and access to their information. We want our applicants to have a good experience with us and this allows us to provide that”
Lorna AllisonRecruiting Sergeant, Police Scotland
"Its an exciting offering because of all the functionality it’s got. Whenever we want to do something new and creative or come up with a solution to a challenge we always find it on our system."
Lorna AllisonRecruiting Sergeant, Police Scotland
"It's transformed how we achieve good results, and allowed us to concentrate on our candidate focus in terms of that ongoing engagement and growing talent for the future. So that I think is quite an important change for us as well. We couldn't have done that unless we had the technology."
Lorna AllisonRecruiting Sergeant, Police Scotland
“It has really improved the offering we can give our candidates. Their account gives them modern functionality with status updates and access to their information. We want our applicants to have a good experience with us and this allows us to provide that”
Lorna AllisonRecruiting Sergeant, Police Scotland

Oleeo's Intelligent ATS

Improve your candidate experience whilst reducing recruiter admin.
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Kirklees Council

CASE STUDY

Kirklees Council

Finalists for the In-House Recruitment Award for Candidate Experience, with a little help from Oleeo

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Read ATS features

Industry

Local Authority

Recruiting scope

11,000+ yearly applications

Main challenges

Inflexibility and lack of reporting tools

Challenge

0 +
annual applications
0 +
annual hires

With up to 300 different jobs advertised on their site, over 11,000 yearly applications and over 1500 hires, Kirklees Local Authority need a recruitment system they can depend on. 

Unfortunately their existing system did not allow them to customise application processes, data and reports were difficult and time-consuming to prepare and recruiters and managers relied on off-system information for tracking applications and activity.

"Our recruitment team love it, it’s changed their lives."

Chloe Thomas- Recruitment Manager, Kirklees Council

Kirklees Council needed a new system that would…

  • Adapt application questions for different sectors, abilities, and needs
  • Remove the barrier of only using Word documents and uploading them using technology people may not have
  • Provide data to analyse quickly and efficiently
  • Automate reports and emails with a ‘one-stop-shop’ dashboard
  • Encourage a whole team approach
  • Significantly reduce admin time

Why Oleeo and what was the implementation like?

Kirklees council needed an ATS that would keep up with the high quantity of applications but also cater to the many different sectors that the council advertised.

Oleeo’s ability to shape the questions to the job was an exciting development in Kirklees’ recruitment. No longer were candidates stuck with the only option of uploading a Word document.  

Chloe Thomas, Recruitment Manager and the recruitment team are now able to ask the really important questions saving the equally-important-but -can-wait-questions until later, speeding up the shortlisting process. 

“I think what it allows us to do and how it allows us to shape what we do is just the most valuable tool.”

Chloe Thomas - Recruitment Manager, Kirklees Council

Results

Since implementing Oleeo, Chloe and her team are delighted with the results:

  • Candidate experience rated good/very good or excellent hit 100% in May 2022
  • Finalists in the in-house recruitment awards for candidate experience up against companies such as Virgin Atlantic and Homeserve
  • Time saved analysing data and reports has skyrocketed
  • Quick changes of career promotions at the click of a button
  • Fully adapted applications for individual jobs, asking the most relevant information from candidates first, making the process swift and easy
0 %

Positive candidate experience rating

0 +

Yearly applications

The Future

There is much to be proud of in the recruitment department of Kirklees council but that’s not stopping Chloe and her team continuing to improve and streamline their services.  There are lots of other exciting features from Oleeo that are in the pipeline including Quick Apply. 

After the glitz and glamour of the award ceremony (good luck Kirklees!), it’s back to making their recruitment easier, quicker and more helpful for their future employees.

Watch this space!

“I would say that it’s flexible, and it’s candidate driven. It’s fast, it’s effective, and it’s modern. It’s what people expect.”
Chloe ThomasRecruitment Manager, Kirklees Council
“Our recruitment team love it, it’s changed their lives.”
Chloe ThomasRecruitment Manager, Kirklees Council
“I think what it allows us to do and how it allows us to shape what we do is just the most valuable tool.”
Chloe ThomasRecruitment Manager, Kirklees Council

Oleeo's Intelligent ATS

Improve your candidate experience whilst reducing recruiter admin.
Find out more
Want to know more?
Schedule a consultation.

Oleeo’s Intelligent Talent Acquisition Platform

Resources

Oleeo's Intuitive End-to-End Talent Acquisition Platform.

At Oleeo, we know how important it is to attract, engage, and hire amazing, diverse teams that can change the world for the better. So that’s exactly what we help companies to do!

From finance, policing and public sector, to healthcare, retail and the gig economy.
Our suite of talent acquisition software powered by AI and automation is fully customisable to fit your unique recruitment processes.

Attract teams with Intelligent Talent Acquisition Stack

Discover how you can hardwire diversity and inclusion into the end-to-end recruiting process, help your recruiters avoid bias and create inclusive experiences candidates deserve with Oleeo.

Learn More

University Hospitals Birmingham NHS Trust

CASE STUDY

University Hospitals Birmingham NHS Foundation Trust.

UHB reduced their time to hire by 29% using Oleeo’s intelligent talent acquisition platform

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A senior male staff nurse demonstrates the medical mannequin to a group of medical student nurses . They are all standing around the hospital bed listening to him .

Industry

National Health Service

Main challenge

Admin heavy high-volume recruiting

Key Benefit

Reduction in admin and time to hire

Recognized as one of the leading NHS trusts in the UK

0 +
staff members
0 +
annual hires

University Hospitals Birmingham Foundation Trust (UHB) former processes were administration heavy, using multiple spreadsheets.  Manual tracking of candidates throughout the recruitment cycle, especially during pre-employment checks resulted in a poor hiring manager and candidate experience. This, alongside growing application volumes meant that UHB required a solution that could manage their rising applicants, whilst supporting NHS-specific recruitment workflows and challenges whilst offering a great user and candidate experience.

We've always sold ourselves and our recruitment as a one-stop-shop because we do recruitment on behalf of the trust. If I were to explain what Oleeo does, I'd also say they're a one-stop-shop. We can do everything we need to, as a function with Oleeo.

Laura Wagg, Recruitment Manager, UHB

Recognized as one of the leading NHS trusts in the UK

 

University Hospitals Birmingham Foundation Trust (UHB) is recognised as one of the leading NHS trusts in the UK, with more than 20,000 members of staff treating over 2.2 million patients. Former processes were administration heavy, using multiple spreadsheets.  Manual tracking of candidates throughout the recruitment cycle, especially during pre-employment checks resulted in a poor hiring manager and candidate experience. This, alongside growing application volumes meant that UHB required a solution that could manage their rising applicants, whilst supporting NHS-specific recruitment workflows and challenges whilst offering a great user and candidate experience.

We've always sold ourselves and our recruitment as a one-stop-shop because we do recruitment on behalf of the trust. If I were to explain what Oleeo does, I'd also say they're a one-stop-shop. We can do everything we need to, as a function with Oleeo.

Laura Wagg, Recruitment Manager, UHB

What led to the need for a new system?

During a time of growth following a recent merger UHB needed to ensure they could hire the right people at the right time. They needed: 

  • More automation and less admin
  • More time to focus on value-added tasks
  • Great self-service candidate and hiring manager experience
  • To reduce their time to hire, especially time to conduct checks
  • Clear visibility of the current status and actions required by all parties (recruiters, hiring managers, candidates, OH, IT, onboarding teams)
  • Advanced reporting features
  • Full integration with ESR and NHS Jobs

Why Oleeo and how was the implementation process?

With proven public sector experience and offering a highly collaborative approach, after a procurement process reviewing multiple providers, Oleeo were selected due to their strategic focus on the NHS. Offering both an intuitive solution alongside the ESR and NHSJobs integrations that were absolutely essential.

”We had a really good dialogue… They worked at our pace, and were massively responsive”

Laura Wagg, Recruitment Manager, UHB

The collaboration was essential to the further evolution of the product for UHB and will also benefit other Trusts in the future. UHB provided deep insight into NHS recruitment processes and Oleeo translated this into streamlined workflows with added efficiencies. Given the challenging backdrop of Covid, Oleeo were patient with all meetings and training being carried out virtually throughout.

Results

The benefits are starting to be felt across the trust, these include:

  • Improved hiring manager experience offering greater visibility.
  • Improved candidate experience with greater engagement, visibility and improved response times.
  • Reduction of 29% in average time to hire down from 24 to 17 days within the first 6 months. 4 days below UHB’s KPI.
  • Over 6,000 users across the trust actively using the platform.
0 %

Reduction in time to hire

0 +

Users of Oleeo's ATS

The Future

Streamlining of processes and automation mean that the UHB team are able to focus their time on strategic projects, rather than admin tasks. Working closely with the customer success team, UHB continue to roll out new features (existing or part of the ongoing product development) in line with the organization’s objectives. One of the current areas of focus is reducing the recruiting agency spend and promoting internal mobility through clever talent pooling, and many other tools available within the solution.

We've always sold ourselves and our recruitment as a one-stop-shop because we do recruitment on behalf of the trust. If I were to explain what Oleeo does, I'd also say they're a one-stop-shop. We can do everything we need to, as a function with Oleeo.
Laura Wagg
Laura WaggRecruitment Manager
“ The customer relationship team is brilliant, because there are things that I didn't know in the system, …They were really, really helpful, and again, they're helping us to think about how we do things, why we do things”
Angela Machin
Angela MachinICS Programme Manager
We have that sort of dialogue where both UHB and Oleeo questioned each truth, and I think what's come out of it is this amazing system. So we just worked really well together.
Laura Wagg
Laura WaggRecruitment Manager
Oleeo has taken us into the 21st Century! …they have given us functionality that we could only dream of 12 months ago. Even though we were always advocates of it, we never thought it would give us what we have.
Laura WaggRecruitment Manager

INDUSTRY
NHS

RECRUITING SCOPE
Thousands of applications

MAIN CHALLENGES
6,000+ users

University Hospitals Birmingham Foundation Trust (UHB) is recognised as one of the leading NHS trusts in the UK, with more than 20,000 members of staff treating over 2.2 million patients. Former processes were administration heavy, using multiple spreadsheets.  Manual tracking of candidates throughout the recruitment cycle, especially during pre-employment checks resulted in a poor hiring manager and candidate experience. This, alongside growing application volumes meant that UHB required a solution that could manage their rising applicants, whilst supporting NHS-specific recruitment workflows and challenges whilst offering a great user and candidate experience.

What led to the need for a new system?

During a time of growth following a recent merger UHB needed to ensure they could hire the right people at the right time. They needed: 

  • More automation and less admin
  • More time to focus on value-added tasks
  • Great self-service candidate and hiring manager experience
  • To reduce their time to hire, especially time to conduct checks
  • Clear visibility of the current status and actions required by all parties (recruiters, hiring managers, candidates, OH, IT, onboarding teams)
  • Advanced reporting features
  • Full integration with ESR and NHS Jobs

Why Oleeo and what was your implementation experience?

With proven public sector experience and offering a highly collaborative approach, after a procurement process reviewing multiple providers, Oleeo were selected due to their strategic focus on the NHS. Offering both an intuitive solution alongside the ESR and NHSJobs integrations that were absolutely essential.

During the implementation ”We had a really good dialogue… They worked at our pace, and were massively responsive”, Laura Wagg, Recruitment Manager.  The collaboration was essential to the further evolution of the product for UHB and will also benefit other Trusts in the future. UHB provided deep insight into NHS recruitment processes and Oleeo translated this into streamlined workflows with added efficiencies. Given the challenging backdrop of Covid, Oleeo were patient with all meetings and training being carried out virtually throughout.

Oleeo Recruit for the NHS

An ATS with integrations into NHS Jobs and ESR

Find out more

Want to know more? Schedule a consultation.

How to Source, Engage and Hire Top Finance Talent

Resources: Guide

How to Source, Engage and Hire Top Finance Talent.

Download Guide

Your Finance Recruiting Playbook.

To build a successful business and stay ahead of competitors, it’s important to attract, source, recruit, and hire top talent. 

Finance recruiting can be difficult, the field is competitive and you need to stand out to attract and retain the best employees.

But have no fear! At Oleeo, we’re experts in finance recruitment. In our guide, you’ll learn how to use best practices in finance recruitment to find and place the top talent – before your competitors do.

You’ll learn:

  • The finance recruitment landscape.
  • How to find qualified finance candidates.
  • How to attract modern finance workers.
  • Keeping financial talent engaged.
  • Reduce your time to hire.
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NHS Trust Handbook: How to inspire, attract and recruit

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Toolkit for NHS Trusts: How to Inspire, Attract and Recruit.

Download Guide

The ultimate toolkit for NHS Trusts.

The war for talent in the UK is showing no signs of slowing down – and the NHS certainly isn’t immune to it. 

As NHS Trusts continue to battle it out for the top talent, the constant threat posed by private sector employers means the NHS needs to do more to have a competitive edge.

But how can you make your NHS Trust stand out to secure the best talent?

Oleeo’s guide shares our top tips for NHS Trust recruitment and best practices to inspire, attract and recruit the best NHS talent.

You’ll learn:

  • Know your NHS Trust's audience.
  • How to improve your candidate experience.
  • How to create and nurture a talent pool.
  • Ways to improve your time to hire.
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6 Steps to Transform Your High-Volume Recruitment

Resources: Infographic

6 Steps to Transform Your High-Volume Recruitment.

High-volume recruitment isn’t for the faint-hearted. It’s fast-paced and involves juggling multiple vacancies at any one time.

At Oleeo, we’re experts in volume recruitment! Discover our six top tips to transform your high-volume recruitment – without adding to your workload – in our infographic.

Download Now
Snippet of Oleeo's infographic - 6 Steps to Transform Your High-Volume Recruitment

Supercharge your high-volume hiring by:

  • Working on your employer branding
  • Elevating your presence on social media
  • Making the mobile experience a priority
  • Refining your hiring communications
  • Hiring without bias
  • Working on your onboarding process

Download our infographic today to power up your volume recruitment:

Download Now

High-Volume Recruiting Strategies to Secure the Best Talent — Fast

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High-Volume Recruitment Strategies to Secure the Best Talent - Fast.

Download Guide

Supercharge your high-volume hiring.

Volume hiring. Bulk recruiting. 24/7 sourcing. Whatever you want to call it, high-volume recruitment isn’t for the faint-hearted. 

Fuelling a never-ending demand for new talent to enter the pipeline is stressful to say the least. When it feels like you have a constant stack of open job roles that hiring managers are demanding you fill as soon as yesterday, you need to find practical ways to source and hire people – fast.

Oleeo’s guide will help you to recruit the best employees for your open positions – fast.

You’ll learn:

  • The challenges facing high-volume recruiters in 2022.
  • How to optimize your job site and ads to appeal to a diverse talent pool.
  • Ways to attract the right candidates at the right time.
  • Top tips to tracking your performance with the right metrics.
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Make your volume recruitment seamless with Oleeo

Make your volume recruitment seamless with Oleeo.

Oleeo for High Volume Recruiting helps you scale the workforce faster than ever before – learn how to make your volume recruitments seamless with Oleeo.

Talk To Us Today
Play Video

Using Oleeo Technology.

Never before has there been a more pressing need to speed up high volume recruiting without sacrificing quality – the global coronavirus pandemic has seen numbers of applications soar to as high as nearly 1400%.

Seamless volume recruitment relies on creating an experience that maintains employer value propositions in such a way that converts consumers into employees. Intelligent automation, attraction and engagement techniques mean that businesses running high-volume recruiting programmes can act rapidly. Talent can move from application to interview in just 35 minutes; from application to hire in 3 days; and from application to rehire in 5 minutes.

Oleeo for High Volume Recruiting helps you scale the workforce faster than ever before. Whether it’s seasonal hiring or global expansion, our intelligent automation will have you hiring quality talent in minutes, not weeks.

Analysis, filtering, automated decisions and recommendations are very powerful tools, providing transparency and driving efficiency throughout the recruitment process. This is made possible through fast-acting recruiting software that will screen, assess, track background check progress, reference scheduling and more magnifying rich and engaging candidate experiences.

These can be measured using reporting and analytics functions to help inform hiring strategies. To find areas within your high volume recruiting process that can be simplified evaluate the following metrics:

  • Turnover/Attrition Rate
  • Voluntary vs. Involuntary Turnover/Attrition
  • Expected Activity/Production Frequency
  • Expected Time-to-Proficiency
  • How many hires are needed to maintain production

With all the back-end screening and analysis taken care of, talent acquisition teams have more time to focus on personalised outreach to give the best candidates a deeper insight into what the inside of your company looks like. Using a smart recruitment software made for high volume recruiting can also help you hit touch points with all candidates, whether they’re qualified or not.

Let candidates know on your career site, candidate communications centre or through personalised follow-up emails or SMS how your volume recruitment process runs. Tell them what they can expect and how to be successful in your hiring process. Use intelligence to ensure relevant content is shown to the right person at the right time, to help increase adoption and give the candidate a useful heads up. Sure, not every candidate will read all that, but the ones who do are ready to become star players on your team!

A system with bulk processing

The system will enable you to send emails to large volumes of candidates with one click. Keeping the candidate experience top of mind can make routine communications something where your employer brand shines through rather than a bland standard response.Watch this video to learn why now is the time to streamline smarter recruiting workflows and spot the best candidates quickly. Win back time and deliver more efficient hiring processes. Help recruiters stay focused on high value activities with tailored candidate shortlists and instant visibility into the source of their best hires. Talk to us today about how we can assist with your volume recruitment needs.

Talk To Us Today

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!

Volume recruitment Infographic

Resources: Infographic

Everything you need to know about volume recruitment.

Seamless volume recruitment relies on creating an experience that maintains employer value propositions in such a way that converts consumers into employees. Intelligent automation, attraction and engagement techniques mean that businesses running high-volume recruiting programmes can act rapidly. Talent can move from application to interview in just 35 minutes; from application to hire in 3 days; and from application to rehire in 5 minutes. This infographic tells you everything you need to know with lots of volume recruitment facts and stats to help build your business needs!

Never before has there been a more pressing need to speed up high volume recruiting without sacrificing quality – the global coronavirus pandemic has seen numbers of applications soar to as high as nearly 1400%.

Download Now
Talk To Us Today

Using Oleeo Technology.

Oleeo’s Volume Recruitment Platform helps you scale the workforce faster than ever before. Whether it’s seasonal hiring or global expansion, our intelligent automation will have you hiring quality talent in minutes, not weeks.

Analysis, filtering, automated decisions and recommendations are very powerful tools, providing transparency and driving efficiency throughout the recruitment process. This is made possible through fast-acting recruiting software that will screen, assess, track background check progress, reference scheduling and more magnifying rich and engaging candidate experiences.

These can be measured using reporting and analytics functions to help inform volume recruitment strategies. To find areas within your high volume recruiting process that can be simplified evaluate the following metrics:

Turnover/Attrition Rate

Voluntary vs. Involuntary Turnover/Attrition

Expected Activity/Production Frequency

Expected Time-to-Proficiency

How many hires are needed to maintain production

With all the back-end screening and analysis taken care of, talent acquisition teams have more time to focus on personalised outreach to give the best candidates a deeper insight into what the inside of your company looks like. Using a smart recruitment software made for high volume recruiting can also help you hit touch points with all candidates, whether they’re qualified or not.

Let candidates know on your career site, candidate communications centre or through personalised follow-up emails or SMS how your volume recruitment process runs. Tell them what they can expect and how to be successful in your hiring process. Use intelligence to ensure relevant content is shown to the right person at the right time, to help increase adoption and give the candidate a useful heads up. Sure, not every candidate will read all that, but the ones who do are ready to become star players on your team!

Keeping the candidate experience on top

Keeping the candidate experience top of mind can make routine communications something where your employer brand shines through rather than a bland standard response. Take a look at this infographic to learn why now is the time to streamline smarter recruiting workflows and spot the best candidates quickly. Help recruiters stay focused on high value activities with tailored candidate shortlists and instant visibility into the source of their best hires.

Click the buttons below to access the infographic or talk to us today about how we can assist with your volume recruitment needs.

Download Now
Talk To Us Today

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!

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