Nottinghamshire County Council

CASE STUDY

Nottingham County Council

Nottinghamshire County Council’s time-to-hire has been reduced from 70 days to a streamlined 42 days. 

Nottingham County Council's recruitment strategy

Industry

Public Sector

Main challenges

Manual processes that were inefficient

Key benefit

Substantially reduced time to hire

A progressive county council leveraging the advantages of talent acquisition software

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staff members
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annual hires

Nottinghamshire County Council (NCC) serves as the upper-tier local authority for the non-metropolitan county of Nottinghamshire in England. Employing approximately 6,500 staff, typically hiring over 1,200 new starters each year.

“The system delivered by Oleeo has been a game-changer for NCC. It has transformed our recruitment process, improved our candidate experience, and enabled us to attract and hire the best talent for our organisation. We are very impressed with the results and the partnership."

Recruitment Manager, Nottinghamshire County Council

What did Nottingham County Council require?

NCC required an ATS that would support their unique hiring needs. The goal was not merely to find a solution, but to establish a partnership that would contribute significantly to the efficiency and success of their recruitment journey.

NCC wanted an applicant tracking system that would:

  • Seamlessly integrated with their existing HR systems and other relevant software
  • Automate repetitive and time-consuming tasks within the recruitment workflow, this included automating CV screening, interview scheduling, and even the initial stages of candidate communication
  • Feature tools and functionalities designed to support DE&I initiatives
  • Emphasise the importance of robust data security measures and compliance with relevant regulations such as GDPR
  • Provide advanced analytics and reporting tools to generate customised reports, track key performance indicators (KPIs), and analyse data trends
  • Provide a positive and engaging experience for applicants, from easy application processes to transparent communication about their status in the recruitment pipeline

How is the partnership between Nottinghamshire County Council and Oleeo going?

With Oleeo they now have better visibility of the application progress, providing consistent and transparent communications, enhancing accessibility to accommodate diverse needs, maintaining clarity in job requirements and processes, and simplifying application procedures.

They’ve introduced quarterly round tables with other councils, promoting collaboration, the exchange of best practices, and enhancing system utilisation. Oleeo and NCC have set the standard for other councils when it comes to elevating their recruitment strategies.

In a nutshell, Oleeo have enabled NCC to do the following:

  • Innovate new features
  • Digitalising their recruitment processes
  • Provide extensive support, training and guidance
  • Streamline hiring workflow

"The system delivered by Oleeo has been a great tool for me. It has simplified my hiring tasks, saved me time and effort, and provided me with useful insights and data. I have received positive feedback from my candidates and colleagues on my hiring performance. I am very happy with the system and the support."

Recruiter, Nottinghamshire County Council

Results

The partnership between NCC and Oleeo has resulted in several measurable outcomes and a positive return on investment (ROI) for NCC. 

  • An average of 90% satisfaction rate among the hiring managers and recruiters, indicating a high level of usability and efficiency of the system
  • An average of 80% satisfaction rate among the candidates, indicating a high level of responsiveness and transparency of the system
  • An average of 50% reduction in the time-to-hire, indicating a high level of speed and agility of the system
  • Savings of £400k over 3 years after transforming its recruiting strategies using Oleeo and other systems
  • NPS Scores: Their Service NPS has increased from 7 in 2018 to 10 at the end of 2023

The Future

Looking ahead, NCC is committed to ongoing evolution, prioritising process enhancement and the delivery of exceptional candidate experiences.

 In order to achieve this they will continue to integrate new features and innovative ideas with Oleeo ensuring fair and transparent recruitment processes, accessible to all candidates.

Oleeo

Oleeo has 25 years experience of delivering award-winning recruiting solutions across multiple industries.

Want to know more?
Book a consultation.

Evercore Investment Bank

CASE STUDY

Evercore Investment Bank

 Automating the referral program through Oleeo has revolutionized Evercore’s tracking process!

Industry

Finance

Main challenges

Manual processes that were inefficient

Key benefit

Substantially reduced time to hire

A forward-thinking investment bank reaping the benefits of talent acquisition software

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staff members
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annual hires

Evercore is a premier global independent investment banking advisory firm. They are dedicated to helping their clients achieve superior results through trusted independent and innovative advice. They advise on matters of strategic and financial significance including, but not limited to, mergers and acquisitions, strategic shareholder advisory, restructurings, and capital structure.

 

For the past 10 years, Evercore has integrated and leveraged Oleeo’s cutting-edge recruitment technology. Oleeo’s platform has proven to be an invaluable asset, providing an end-to-end talent acquisition system that excels in identifying and securing top candidates. It supports campus, earlier careers and experienced recruiting by accommodating workflows and processes for each hiring type.

“Streamlining the process by adding a dedicated referral field to the applicant report has not only reduced significant time spent on tracking, but it also ensures accuracy in our process.”

Chelsea Herritt, Head of US Campus Recruiting at Evercore

Evercore needed:

  • More automation and less admin
  • More time to focus on value-added tasks
  • Improve candidate, hiring manager and in-house recruiter experience 

The process of managing a high volume of referrals originating from senior leaders at the Firm involved manually tracking each referral during peak season. This method was time-consuming, lacked efficiency and left the team vulnerable to mistakes.The need for an automated approach to handle the influx of referrals was evident.

How did you come up with the solution?

Partnering with Becky, Evercore’s Oleeo Customer Success Manager, proved instrumental in gaining valuable insights and guidance on how we could create a custom automated  process within Oleeo. 

Oleeo’s functionality allows Evercore to track each candidate’s process (ie. applications, interviews, events) in an effective and streamline approach. By integrating Evercore’s referral data into Oleeo, it has allowed for a more robust candidate tracking process.

“We’ve greatly appreciated our collaboration with Oleeo as our applicant tracking system. It streamlined our recruitment processes, automated manual and outdated tasks, ensured data accuracy, and offered a positive, user-friendly application experience for candidates”

Chelsea Herritt, Head of US Campus Recruiting at Evercore

Results

 

The enhanced referral program has significantly reduced the amount time spent on administrative tasks. The transition from manual to automated tracking through Oleeo has been a game changer and has saved the Evercore recruiting teams several hours of manual work throughout the recruiting season

The system now strengthens accountability and promotes responsibility among those who make hiring recommendations to the Firm. Additionally, the process will extend to experienced hire referrals, incorporating a tracking mechanism for the referral bonus and documenting the sequence of recommendations, thereby providing a transparent and fair process for all parties involved and enhancing Evercore’s lateral hiring strategy.

The Future

Looking ahead, Evercore’s focus involves optimizing its reporting tools to extract even greater value from them.  The goal is to leverage Oleeo’s capabilities to their fullest extent, thus enhancing the efficiency of different reporting processes.

Additionally, the Evercore recruiting team is interested in integrating attendance management into Oleeo to further enhance candidate tracking.

These forward-looking steps align with Evercore’s commitment to continuous improvement by utilizing technology to maximize productivity and operational effectiveness.

Oleeo

Oleeo has 25 years experience of delivering award-winning recruiting solutions across multiple industries.

Want to know more?
Book a consultation.

Winning the Talent War with Data Automation

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Win the Talent War with Data Automation.

Let data automation do the heavy lifting when it comes to attracting and finding candidates.

The success  and growth of a company often depends on its ability to attract, hire, and retain top talent.

In recent years, the recruitment landscape has witnessed a significant shift towards data-driven decision-making, empowering organizations to make smarter hiring choices.

While reporting has traditionally been a primary focus of data automation in recruitment, its potential extends far beyond simple analytics. Stay tuned to learn how data automation can take the weight off your team!

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Tapping into internal talent pools to promote mobility is a growing priority. Internal hires now account for nearly 20% of an organization’s workforce.

While 76% of recruiters state that attracting suitable candidates is their biggest obstacle, and 63% of hiring managers say that talent shortage is their most significant problem, everyone using a recruitment software is probably sitting on a vast talent pool. 

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Attract High-Quality Candidates, Quickly.

Campus recruitment events offer an incredible opportunity to network with  young professionals and raise interest  in your organization. 

A larger talent pool gives you more applicants to choose from and increases the possibility of finding that “perfect” candidate. Unfortunately, the large talent pools of campus events can also increase your workload and keep you from focusing on candidates’ specific qualifications.

Read our guide to discover how adopting a configurable applicant tracking system (ATS) can simplify campus recruitment and keep the candidate search focused on what’s most important. 

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Avon and Somerset Police

CASE STUDY

Avon and Somerset Police

Avon and Somerset Police have streamlined their recruitment process, generating greater flexibility and efficiency.

Industry

Police

Main challenges

Manual processes and poor candidate engagement

Key benefit

Improved accuracy to hire

A forward-thinking police force reaping the benefits of talent acquisition software

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staff members
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annual hires

Formed in 1974, Avon and Somerset Police force currently employs 6,000 members of staff — from puppy walkers and uniformed officers to tech, HR professionals and a 24-hour-a-day press team. They serve the areas of Bristol, Bath and North East Somerset, North Somerset and South Gloucestershire. So with such a large area to cover and various departments to recruit for, it’s clear that a streamlined recruitment process could lend a hand.

Avon and Somerset Police historically relied on a basic, web-based advertising system for recruitment. As a result, the applications were old-school, where applicants could fill in an online form or post a printed form to the recruitment team. 

The entire process was manual and fragmented, with tedious back and forth communication between departments slowing each recruitment drive considerably. Sifting through piles of paperwork, manually updating spreadsheets, and emailing candidates individually to update them on their progress — it was clear there had to be another way.

“With Oleeo, we’re constantly improving the candidate experience and cutting admin time in the process. We’re able to make changes with tangible results.”

Ben Hopkins, Talent Acquisition Recruitment Media Specialist

Avon and Somerset Police needed:

Avon and Somerset Police needed a solution that reduced the workload for everyone, regardless of department. That streamlined communications, took the heavy lifting out of recruitment drives, and made the process much more efficient for hiring managers and candidates.

Why Oleeo and how was the implementation process?

With so many different roles to recruit for, each required a tailored recruitment strategy with a process that reflected candidate expectations. And that’s where Oleeo comes into play.

Oleeo’s talent acquisition software helps create an instantly transparent recruitment process for everyone. It improves candidate, hiring manager and in-house recruiter experience, reducing human error and increasing workplace efficiency.

Once Oleeo was implemented, departments noticed a change in the number of emails they were receiving from other staff members. Why? Because there’s no need for people to chase applications! Instead, by just glancing at the screen, the recruitment team can see which stage each application is at, receiving email notifications as the application progresses — keeping everyone in the loop.

“This was never going to be an off the shelf package, instead, it’s moulded perfectly to help support our recruitment challenges. Being able to reach out to the Oleeo support team is invaluable."

Ben Hopkins, Talent Acquisition Recruitment Media Specialist

Results

When a candidate hits the point of offer, they’re automatically passed onto the vetting team. If a health and medical form needs to be reviewed by the occupational health team, they’re automatically notified and the process is kept strictly confidential, with sensitive information redacted for other team members effortlessly complying with GDPR.

The solution is instant and flexible. This ultimately means less traffic to internal departments so everyone can focus on the job at hand.

The Future

Streamlining of processes and automation mean that Somerset and Avon Police can reduce human error and increase workplace efficiency by improving candidate, hiring manager and in-house recruiter experience.

Oleeo Recruit

Used by 70% of the UK police to reduce admin, improve the candidate experience and reduce time to hire

Want to know more?
Schedule a consultation.

Police Scotland

CASE STUDY

Police Scotland

Reducing application processing time from 12 weeks to 24 hrs! 

Industry

Police

Key benefit

Drastic reduction in time to hire

Main challenges

Manual, admin heavy recruiting

Responsible for policing across the length and breadth of Scotland

Challenge

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staff members
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annual hires

Police Scotland wanted to move from a paperwork system which was not in keeping with a modern service and were keen to utilise an ATS which supported the sheer volume of data when recruiting new police officers and police staff. Previously, Police Scotland managed all applications manually and across multiple areas of Police and Staff recruitment: Everything was held on spreadsheets, Excel, and SharePoint sites. Unfortunately, this way of filtering job applications was not as effective as Police Scotland wanted to be and they wanted to do more to support their candidates better.

It’s an exciting offering because of all the functionality it’s got. Whenever we want to do something new and creative or come up with a solution to a challenge we always find it on our system.

Lorna Allison, Recruiting Sergeant, Police Scotland

Police Scotland needed a brand new system that would…

Why Oleeo and what was the implementation like?

The thought of a completely new way of managing applications was a bit daunting for Police Scotland, but Oleeo was there to guide them at every step. 

Lorna and her team were surrounded by a project team that trained them up in configuration which has worked out really well.  

 “It means that we’ve got the ability to configure it and make it our own and do all the things that we want to do with it.”

From having no previous experience of using an ATS system, Lorna and her team are now able to take the reins themselves making full use of the features.

“I think it’s quite difficult to pick out the key benefit, because there are just so many!”

Lorna Allison, Recruiting Sergeant, Police Scotland

Results

Lorna is astounded by how much Oleeo has saved her time and energy recruiting new police and police staff. 

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Reduction in application processing

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Annual hires

The Future

Lorna and the whole force are now dedicated to changing the way in which they interact and engage with candidates, keep in touch and develop talent, during and after the application process.

They are keen to become really candidate-focused in terms of ongoing engagement and growing talent for the future.

“That’s really important to us because it’s transformed how we behave as well. We couldn’t have done that unless we had the technology.”

Oleeo's Intelligent ATS

Improve your candidate experience whilst reducing recruiter admin.

Want to know more?
Schedule a consultation.