Nottinghamshire County Council

CASE STUDY

Nottinghamshire County Council

Nottinghamshire County Council’s time-to-hire has been reduced from 70 days to a streamlined 42 days.

Industry

Public Sector

Main challenges

Manual processes that were inefficient

Key benefit

Substantially reduced time to hire

A progressive county council leveraging the advantages of talent acquisition software

0 +

staff members

0 +

annual hires

Nottinghamshire County Council (NCC) serves as the upper-tier local authority for the non-metropolitan county of Nottinghamshire in England. Employing approximately 6,500 staff, typically hiring over 1,200 new starters each year.

“The system delivered by Oleeo has been a game-changer for NCC. It has transformed our recruitment process, improved our candidate experience, and enabled us to attract and hire the best talent for our organisation. We are very impressed with the results and the partnership."

Recruitment Manager, Nottinghamshire County Council

What did Nottinghamshire County Council require?

NCC required an ATS that would support their unique hiring needs. The goal was not merely to find a solution, but to establish a partnership that would contribute significantly to the efficiency and success of their recruitment journey.

NCC wanted an applicant tracking system that would:

Seamlessly integrated with their existing HR systems and other relevant software
Automate repetitive and time-consuming tasks within the recruitment workflow, this included automating CV screening, interview scheduling, and even the initial stages of candidate communication
Feature tools and functionalities designed to support DE&I initiatives
Emphasise the importance of robust data security measures and compliance with relevant regulations such as GDPR
Provide advanced analytics and reporting tools to generate customised reports, track key performance indicators (KPIs), and analyse data trends
Provide a positive and engaging experience for applicants, from easy application processes to transparent communication about their status in the recruitment pipeline

How is the partnership between Nottinghamshire County Council and Oleeo going?

With Oleeo they now have better visibility of the application progress, providing consistent and transparent communications, enhancing accessibility to accommodate diverse needs, maintaining clarity in job requirements and processes, and simplifying application procedures.

They’ve introduced quarterly round tables with other councils, promoting collaboration, the exchange of best practices, and enhancing system utilisation. Oleeo and NCC have set the standard for other councils when it comes to elevating their recruitment strategies.

In a nutshell, Oleeo have enabled NCC to do the following:

Innovate new features
Digitalising their recruitment processes
Provide extensive support, training and guidance
Streamline hiring workflow

"The system delivered by Oleeo has been a great tool for me. It has simplified my hiring tasks, saved me time and effort, and provided me with useful insights and data. I have received positive feedback from my candidates and colleagues on my hiring performance. I am very happy with the system and the support."

Recruiter, Nottinghamshire County Council

Results

The partnership between NCC and Oleeo has resulted in several measurable outcomes and a positive return on investment (ROI) for NCC.

An average of 90% satisfaction rate among the hiring managers and recruiters, indicating a high level of usability and efficiency of the system
An average of 80% satisfaction rate among the candidates, indicating a high level of responsiveness and transparency of the system
An average of 50% reduction in the time-to-hire, indicating a high level of speed and agility of the system
Savings of £400k over 3 years after transforming its recruiting strategies using Oleeo and other systems
NPS Scores: Their Service NPS has increased from 7 in 2018 to 10 at the end of 2023

The Future

Looking ahead, NCC is committed to ongoing evolution, prioritising process enhancement and the delivery of exceptional candidate experiences.

In order to achieve this they will continue to integrate new features and innovative ideas with Oleeo ensuring fair and transparent recruitment processes, accessible to all candidates.

“The recruitment landscape is rapidly changing, and we hope to continue to evolve at a rate which allows us to streamline our processes and provide an excellent user and candidate experience."

Oleeo

Oleeo has 25 years experience of delivering award-winning recruiting solutions across multiple industries.

Want to know more?
Book a consultation.

Kirklees Council

CASE STUDY

Kirklees Council

Finalists for the In-House Recruitment Award for Candidate Experience, with a little help from Oleeo

Industry

Local Authority

Recruiting scope

11,000+ yearly applications

Main challenges

Inflexibility and lack of reporting tools

Challenge

0 +

annual applications

0 +

annual hires

With up to 300 different jobs advertised on their site, over 11,000 yearly applications and over 1500 hires, Kirklees Local Authority need a recruitment system they can depend on.

Unfortunately their existing system did not allow them to customise application processes, data and reports were difficult and time-consuming to prepare and recruiters and managers relied on off-system information for tracking applications and activity.

"Our recruitment team love it, it’s changed their lives."

Chloe Thomas- Recruitment Manager, Kirklees Council

Kirklees Council needed a new system that would…

Adapt application questions for different sectors, abilities, and needs
Remove the barrier of only using Word documents and uploading them using technology people may not have
Provide data to analyse quickly and efficiently
Automate reports and emails with a ‘one-stop-shop’ dashboard
Encourage a whole team approach
Significantly reduce admin time

Why Oleeo and what was the implementation like?

Kirklees council needed an ATS that would keep up with the high quantity of applications but also cater to the many different sectors that the council advertised.

Oleeo’s ability to shape the questions to the job was an exciting development in Kirklees’ recruitment. No longer were candidates stuck with the only option of uploading a Word document.

Chloe Thomas, Recruitment Manager and the recruitment team are now able to ask the really important questions saving the equally-important-but -can-wait-questions until later, speeding up the shortlisting process.

“I think what it allows us to do and how it allows us to shape what we do is just the most valuable tool.”

Chloe Thomas - Recruitment Manager, Kirklees Council

Results

Since implementing Oleeo, Chloe and her team are delighted with the results:

Candidate experience rated good/very good or excellent hit 100% in May 2022
Finalists in the in-house recruitment awards for candidate experience up against companies such as Virgin Atlantic and Homeserve
Time saved analysing data and reports has skyrocketed
Quick changes of career promotions at the click of a button
Fully adapted applications for individual jobs, asking the most relevant information from candidates first, making the process swift and easy

0 %

Positive candidate experience rating

0 +

Yearly applications

The Future

There is much to be proud of in the recruitment department of Kirklees council but that’s not stopping Chloe and her team continuing to improve and streamline their services. There are lots of other exciting features from Oleeo that are in the pipeline including Quick Apply.

After the glitz and glamour of the award ceremony (good luck Kirklees!), it’s back to making their recruitment easier, quicker and more helpful for their future employees.

Watch this space!

“I would say that it’s flexible, and it’s candidate driven. It’s fast, it’s effective, and it’s modern. It’s what people expect.”

“Our recruitment team love it, it’s changed their lives.”

“I think what it allows us to do and how it allows us to shape what we do is just the most valuable tool.”

Oleeo's Intelligent ATS

Improve your candidate experience whilst reducing recruiter admin.

Want to know more?
Schedule a consultation.

A Recruiters’ Guide to Employer Branding

Resources: Guide

A Recruiters' Guide to Employer Branding.

Download Guide

Your Employer Branding Play Book.

The face of recruitment has changed drastically in the past few years.

More than ever before, job seekers concern themselves with employer branding or the perception of an organization and its values, culture, and benefits. In fact, 75% of prospective employees consider an employer brand before applying.

However, a strong employer brand is not just important to candidates — it’s just as advantageous to you as a recruiter. A developed employer brand ensures you attract the top talent! And, as an extra bonus – it also decreases the cost, time, and resources needed to hire the best applicants.

You’ll learn:

Related recruiting resources

Leading Accounting & Consulting Firm CohnReznick Upgrades Their Recruiting Metrics with Oleeo

Finance

CohnReznick, Leading Accounting & Consulting Firm

Leading Accounting & Consulting Firm Upgrades Their Recruiting Metrics with Oleeo

Learn More

Nottingham County Council's recruitment strategy

Public Sector

Nottinghamshire County Council

With Oleeo, Nottinghamshire County Council’s time-to-hire has been reduced from 70 days to a streamlined 42 days.

Learn More

Finance

Finance Talent Acquisition 2024 Outlook

In this report, we have highlighted key findings related to five questions pertinent to recruiting in Financial Services. We provide recommendations on how you can use these insights to inform your own strategy.

Learn More

Finance

Evercore Investment Bank

With Oleeo, Evercore streamlined their processes which significantly reduced admin.

Learn More

High-Volume Recruiting Strategies to Secure the Best Talent — Fast

Resources: Guide

High-Volume Recruitment Strategies to Secure the Best Talent - Fast.

Download Guide

Supercharge your high-volume hiring.

Volume hiring. Bulk recruiting. 24/7 sourcing. Whatever you want to call it, high-volume recruitment isn’t for the faint-hearted.

Fuelling a never-ending demand for new talent to enter the pipeline is stressful to say the least. When it feels like you have a constant stack of open job roles that hiring managers are demanding you fill as soon as yesterday, you need to find practical ways to source and hire people – fast.

Oleeo’s guide will help you to recruit the best employees for your open positions – fast.

You’ll learn:

Related recruiting resources

Finance

CohnReznick, Leading Accounting & Consulting Firm

Leading Accounting & Consulting Firm Upgrades Their Recruiting Metrics with Oleeo

Learn More

Public Sector

Nottinghamshire County Council

With Oleeo, Nottinghamshire County Council’s time-to-hire has been reduced from 70 days to a streamlined 42 days.

Learn More

Finance

Finance Talent Acquisition 2024 Outlook

Learn More

Finance

Evercore Investment Bank

With Oleeo, Evercore streamlined their processes which significantly reduced admin.

Learn More

A guide to easing public service resourcing pressures

Resources: Guide

A Guide To Easing Public Service Resourcing Pressures.

The coronavirus pandemic has brought an unprecedented set of challenges for public recruiters. Mounting barriers including reductions in funding, changing legislation and pay freezes have exacerbated the perennial challenge of delivering the highest recruitment outcomes in a climate of continuous cost pressure.

Using Oleeo Technology.

Government commissioned services need to be more commercially-minded and business-focused than ever before.

Data from the Office for National Statistics shows the public-sector workforce (excluding outsourced services) is not small. It stood at 5.44 million at the end of 2019. The NHS, the education sector, central and local government, and the police service are the four largest areas – spending on these workforces total somewhere in the region of £90 billion.A guide to easing public service resourcing pressures. The coronavirus pandemic has brought an unprecedented set of challenges for public recruiters.

The public sector needs people with the right skills to cope with the significant challenges ahead. While training and continuous development are important, a large part of securing a qualified workforce is attracting people with the right qualifications and best potential in the first place. For recruiters and resourcing leaders, the big question that this raises is “How can we continue to retain and attract the talent we need to remain effective and dynamic in these challenging times?”

This guide explores key ways that best in class public sector recruiters can respond to the challenges of:

Finances are more under pressure after COVID-19 than ever before. Public service providers continue to express serious concern that they will not be able to maintain high service quality under the current rate of budget cuts.

With tightened budgets and conditions, public services organisations must prove ROI in every exercise that they do. Operating under financial constraints means making sure the organisation gets maximum value from its investment.

Embedding new processes that automate recruitment and redeployment has the potential to result in millions in spending efficiencies in the long-term, especially when there are thousands of posts with manual administration processes needed to filter applications being replaced with highly sophisticated automation techniques that do not jeopardise the quality of recruits hired. The technology can also ensure compliance to policies helping organisations adapt to digital-centric models that alleviate administrative burden and deliver efficiencies without impacting policy reporting needs.

Oleeo’s automation technology

Oleeo’s automation technology is built to enable time efficiencies and save on resourcing costs so that you recoup your investment in as little as six months through efficiency savings alone. We can provide a personalised calculation of potential ROI savings to give you an idea of what you could achieve by switching to us and help drive your business case.

Oleeo research with WiredGov found 43% of recruiters see private sector competition as a key problem. It’s therefore crucial that leaders review and restructure employee benefits propositions to ensure they are flexible enough to reflect the market. Click the buttons below to access the guide or talk to us today about how we can assist.

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!

Rhondda Cynon Taf Borough Council story

Case Study

Transforming Rhondda Cynon Taf Borough Council Recruitment .

Challenge: Rhondda Cynon Taf Council is the third largest Local Authority in Wales. The county borough was formed in 1996 following the abolition of the county of Mid Glamorgan and the resultant merger of the former Mid Glamorgan districts of Rhondda, Cynon Valley and Taff Ely (with the exceptions of Creigiau and Pentyrch).

Industry

Council

Main challenge

Handling high volumes of applications

Key benefit

7000 job applications a year processed by Oleeo

Rhondda Cynon Taf Council is the second largest Local Authority in Wales

0 +

job applications a year

0 %

of applications are now received online

Challenge

Rhondda Cynon Taf Council wanted a solution that would handle large volumes of applications from interested applicants and help it manage its entire recruitment process, making it as easy and straightforward as possible, whilst allowing candidates to demonstrate skills and expertise.

“Oleeo has proven to be a reliable product with excellent readily available support.”

Andrew Downie, Job Analyst, Rhondda Cynon Taf County Borough Council

Rhondda Cynon Taf Borough Council needed a brand new system that would…

Why Oleeo and what was the implementation like?

In 2013, Oleeo deployed the Oleeo Intuitive Talent Acquisition to help the council meet its objectives and be able to take advantage of a comprehensive reporting suite designed for government-based organisations.

Oleeo wrote the UK Government’s Guide to Best Practice in e-recruitment and are the leading supplier of public sector e-recruitment systems to both central and local government organisations. Our technology is compliant to civil service recruiting principles helping ensure better quality of candidates, streamlined and accelerated processes and first-line support.

“Oleeo has proven to be a reliable product with excellent readily available support.”

Andrew Downie, Job Analyst, Rhondda Cynon Taf County Borough Council

Results

Key results identified by Rhondda Cynon Taf Borough Council:

Greater ‘buy-in’ levels
96% candidate satisfaction
More quality candidates
Establishing robust solutions
Promoting the use of the Welsh language and using multiple job boards
Dual-language support
92% of applications are now received online
Significant reductions in administration time and cost to recruit

0 +

job applications a year

0 %

of applications are now received online

The Future

Oleeo technology is compliant to civil service recruitment principles helping to ensure better quality of candidates, streamlined and accelerated processes and first-line support. We can support councils in the continuous improvement of their recruitment processes.

“Oleeo has proven to be a reliable product with excellent readily available support.”

Powerful data driven recruitment

Oleeo has 25 years experience of delivering award-winning recruiting solutions across multiple industries.

Public Sector Recruitment Infographic

Resources: Infographic

All you need to know about Public Sector Recruitment - Infographic.

Download this infographic to access all you need to know about public sector recruitment. It has lots of great facts and statistics about the challenges across public services in the UK!

Oleeo for Public Sector Recruitment helps you scale the entire workforce faster than ever before. From attraction and engagement to selection and mobility the Oleeo platform powers your public sector talent acquisition strategy from end to end as used by UK Government Recruitment Services. Watch here.

Using Oleeo Technology.

Oleeo is the leading supplier of public sector talent acquisition technology across central and local government in the UK and are authors of the UK Civil Service best practice guide to online recruitment. Our platform is compliant to fair, open and on merit recruiting principles providing better quality candidates and accelerated processes.

With this award-winning technology, you can:

Streamline smarter recruiting workflows and identify the best candidates quickly. Win back time and deliver more efficient hiring processes.

Deepen your company’s relationship with candidates. Place tailored content and automate communications.

Build structured interview plans that deliver amazing candidate experiences and guarantee consistent hiring processes and compliance. Deliver ultimate flexibility for candidates and hiring managers.

Harness a more dynamic process for moving or re-deploying internal talent. Keep the entire process transparent and auditable.

Create work experience programs that thrive. Use in-built checklists and track performance in one easy system.

Oleeo includes the ability for bulk processing: post one vacancy instead of 50 for identical jobs spread across the country and automate filtering to the relevant hiring managers. Actionable dashboard & meaningful metrics: help recruiters stay focused on high value activities with tailored candidate shortlists and instant visibility into the source of their best hires. Significantly reduce cost per hire and make ROI gains to accommodate budgetary constraints.

Blind recruiting compliance is at the core of the Oleeo public sector recruitment offering: reduce bias and focus on quality by hiding protected data such as name, gender, place of study and address location. Our system is compliant to fair, open and on merit recruiting principles providing better quality candidates and accelerated processes.

We can support assessments to help recruiters focus on the most qualified talent with the largest partnership of integrated third party assessments with onboarding tools to make sure employees, managers and teams have what they need to be productive from day one. A redeployment portal can also be utilised to harness talent mobility tools in helping manage applications across any number of business areas and locations for promotions or redeployment.

Suitable for Shared Services

Suitable for Shared Services: Oleeo has experience in deploying its systems across multiple public sector bodies in a shared services network. Candidate experience is central to Oleeo for Public Sector Recruitment at all stages. Click the buttons below to access the Oleeo Public Sector Recruitment infographic or talk to us today about how we can assist.

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!

Survey on Public Sector Resourcing Challenges

Resources: Guide

Uncover the challenges in public sector recruitment .

Talent scarcity, budget constraints, competition from the private sector and time to hire are the major concerns amongst leaders in public sector recruitment, according to this study.

For the ‘A Question of Talent?’ Report, Oleeo in partnership with WiredGov and The Public Services People Managers Association (PPMA), has found that nearly two thirds (62 percent) of public sector workers think talent scarcity is the biggest obstacle for sector-wide recruiting. Other major challenges are budget constraints and the need to prove ROI (55 percent), competition from the private sector (43 percent), and time to hire new personnel (36 percent).

Using Oleeo Technology.

The research from Oleeo alongside WiredGov and The PPMA collected the views of 167 recruitment decision-makers from across the UK public sector, covering government, education, housing associations, blue light, healthcare and the third sector. It found that just 19 percent of those felt they had an adequate budget to secure the very best talent and fight off competition from rivals and the private sector.

Time to hire is still a challenge for more than one third of respondents (36 percent). Thorough vetting and pre-employment checks are a key barrier to hiring times, with only 18 percent stating that these have minimal or no impact on the time gap between offer and appointment.

Greater diversity within the public sector is still firmly on the agenda, with 79 percent identifying this as an area where there is room for improvement. Looking more closely, over half (55 percent) think there needs to be greater ethnic diversity, and two thirds feel as there is still a gender disparity, whilst one third believe educational background still plays too big a role in the recruitment process. To achieve a more diverse workforce, 44 percent are keen to spread their recruitment wider to find more candidates from more unusual sources.

Oleeo’s research suggests that recruitment technology is essential to better understanding and responding to the challenges. While three quarters say that data plays a major role in informing their decision-making processes, nearly half (46 percent) feel that their current level of automation is not sufficient to deliver their target business efficiencies.

Historically, talent attraction in the public sector has been significantly paper-based, with bureaucratic systems and a lack of meaningful automation. This makes the overall experience for new applicants, even with the addition of on-line application forms, feel inefficient, longwinded, and poor. The recruiters from within the public sector acknowledge this, in fact, more than half (51 percent) rated the way public sector organisations tackle the challenges of talent attraction as average, while a quarter feel the current approaches are ineffective.

Public sector recruitment research report

The public sector unquestionably needs to be both liberated from the confines of its traditional paper-based systems and nurtured so it can thrive and flourish. Innovations in recruiting technologies are helping improve candidate experience, but there is still more to come. Public sector employers who continue to increase their use of technology will have a much smoother talent acquisition process. This will not only deliver more positive results in terms of use of budget, but make it easier to find and compete for better talent that is likely to stay in a role for longer and succeed. Click the buttons below to access the research report or talk to us today about how we can assist.

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!

Public Sector Recruitment brochure

Resources: Brochure

Oleeo for Public Sector Recruitment.

Using Oleeo Technology.

Streamline smarter recruiting workflows and identify the best candidates quickly. Win back time and deliver more efficient hiring processes.

Deepen your company’s relationship with candidates. Place tailored content and automate communications.

Simplify the complexity of planning and executing recruiting events. Empower candidates to register & check-in using their own devices.

Build structured interview plans that deliver amazing candidate experiences and guarantee consistent hiring processes and compliance. Deliver ultimate flexibility for candidates and hiring managers.

Harness a more dynamic process for moving or re-deploying internal talent. Keep the entire process transparent and auditable.

Create work experience programs that thrive. Use in-built checklists and track performance in one easy system.

Oleeo includes the ability for bulk processing: post one vacancy instead of 50 for identical jobs spread across the country and automate filtering to the relevant hiring managers.Actionable dashboard & meaningful metrics: help recruiters stay focused on high value activities with tailored candidate shortlists and instant visibility into the source of their best hires. Significantly reduce cost per hire and make ROI gains to accommodate budgetary constraints.

We can support assessments to help recruiters focus on the most qualified talent with the largest partnership of integrated third party assessments with onboarding tools to make sure employees, managers and teams have what they need to be productive from day one. Aredeployment portal can also be utilised to harness talent mobility tools in helping manage applications across any number of business areas and locations for promotions or redeployment.

Suitable for Shared Services

Oleeo has experience in deploying its systems across multiple public sector bodies in a shared services network.·Automated reference collection will take the work out of reference checks with automated requests and tracking and pre-employment questionnaires will help gather key employee data early. Avoid repetitive questions. Make day one amazing from the start. Just one of the ways that candidate experience is central to Oleeo for Public Sector Recruitment at all stagesClick the buttons below to access the Oleeo Public Sector Recruitment brochure or talk to us today about how we can assist.

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!

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CASE STUDY

Nottinghamshire County Council

Industry

Main challenges

Key benefit

A progressive county council leveraging the advantages of talent acquisition software

What did Nottinghamshire County Council require?

How is the partnership between Nottinghamshire County Council and Oleeo going?

Results

The Future

Oleeo

Want to know more? Book a consultation.

CASE STUDY

Kirklees Council

Industry

Recruiting scope

Main challenges

Challenge

Kirklees Council needed a new system that would…

Why Oleeo and what was the implementation like?

Results

Positive candidate experience rating

Yearly applications

The Future

Oleeo's Intelligent ATS

Want to know more?Schedule a consultation.

Resources: Guide

A Recruiters' Guide to Employer Branding.

Download Guide

Your Employer Branding Play Book.

You’ll learn:

Related recruiting resources

Resources: Guide

High-Volume Recruitment Strategies to Secure the Best Talent - Fast.

Download Guide

Supercharge your high-volume hiring.

You’ll learn:

Related recruiting resources

Resources: Guide

A Guide To Easing Public Service Resourcing Pressures.

Using Oleeo Technology.

This guide explores key ways that best in class public sector recruiters can respond to the challenges of:

Oleeo’s automation technology

Tell me Everything

Case Study

Transforming Rhondda Cynon Taf Borough Council Recruitment .

Industry

Main challenge

Key benefit

Rhondda Cynon Taf Council is the second largest Local Authority in Wales

Challenge

Rhondda Cynon Taf Borough Council needed a brand new system that would…

Why Oleeo and what was the implementation like?

Results

job applications a year

of applications are now received online

The Future

Powerful data driven recruitment

Resources: Infographic

All you need to know about Public Sector Recruitment - Infographic.

Using Oleeo Technology.

Suitable for Shared Services

Tell me Everything

Resources: Guide

Uncover the challenges in public sector recruitment .

Using Oleeo Technology.

Public sector recruitment research report

Tell me Everything

Resources: Brochure

Oleeo for Public Sector Recruitment.

Using Oleeo Technology.

Suitable for Shared Services

Tell me Everything

Want to know more?
Book a consultation.

Want to know more?
Schedule a consultation.