Recruiters Guide – Hiring for Diversity in the NHS

Resources: Guide

Make the Difference: Hiring for Diversity in the NHS.

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The recruiters guide for NHS Trusts

If there is to be success when it comes to bolstering the organisation, there needs to be a real drive towards NHS diversity and inclusion.

NHS recruitment is at a crucial stage. With staffing shortages across the board, there is a need to work on attracting the very best candidates. While the government has pledged an additional 50,000 nurses by 2024/2025, the question has to be asked “Where are these coming from?”

How can you attract more diverse talent to your NHS Trust?

Oleeo’s recruiters guide demonstrates why NHS diversity matters, and also provides some tips as to how the NHS can drive forward and hit its targets.

You’ll learn:

What diversity, equity and inclusion is.
What is meant by workplace diversity.
Why DE&I is important in the NHS.
Ways to improve your time to hire.
Changes to your hiring process which can be implemented instantly.
How to avoid bias.
How to develop a long-term DE&I recruitment strategy.

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NHS Workforce Diversity Statistics

Resources: Infographic

NHS Workforce diversity statistics.

The NHS Workforce Race Equality Standard Report published on 22nd February 2023 shows an increase in staff from BME backgrounds. Compare current statistics with the NHS’ 2025 diversity targets.

Discover our seven insightful NHS DEI statistics with our infographic.

University Hospitals Birmingham NHS Trust

CASE STUDY

University Hospitals Birmingham NHS Foundation Trust.

UHB reduced their time to hire by 29% using Oleeo’s intelligent talent acquisition platform

Industry

National Health Service

Main challenge

Admin heavy high-volume recruiting

Key Benefit

Reduction in admin and time to hire

Recognized as one of the leading NHS trusts in the UK

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staff members

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annual hires

University Hospitals Birmingham Foundation Trust (UHB) former processes were administration heavy, using multiple spreadsheets. Manual tracking of candidates throughout the recruitment cycle, especially during pre-employment checks resulted in a poor hiring manager and candidate experience. This, alongside growing application volumes meant that UHB required a solution that could manage their rising applicants, whilst supporting NHS-specific recruitment workflows and challenges whilst offering a great user and candidate experience.

We've always sold ourselves and our recruitment as a one-stop-shop because we do recruitment on behalf of the trust. If I were to explain what Oleeo does, I'd also say they're a one-stop-shop. We can do everything we need to, as a function with Oleeo.

Laura Wagg, Recruitment Manager, UHB

Recognized as one of the leading NHS trusts in the UK

University Hospitals Birmingham Foundation Trust (UHB) is recognised as one of the leading NHS trusts in the UK, with more than 20,000 members of staff treating over 2.2 million patients. Former processes were administration heavy, using multiple spreadsheets. Manual tracking of candidates throughout the recruitment cycle, especially during pre-employment checks resulted in a poor hiring manager and candidate experience. This, alongside growing application volumes meant that UHB required a solution that could manage their rising applicants, whilst supporting NHS-specific recruitment workflows and challenges whilst offering a great user and candidate experience.

We've always sold ourselves and our recruitment as a one-stop-shop because we do recruitment on behalf of the trust. If I were to explain what Oleeo does, I'd also say they're a one-stop-shop. We can do everything we need to, as a function with Oleeo.

Laura Wagg, Recruitment Manager, UHB

What led to the need for a new system?

During a time of growth following a recent merger UHB needed to ensure they could hire the right people at the right time. They needed:

More automation and less admin
More time to focus on value-added tasks
Great self-service candidate and hiring manager experience
To reduce their time to hire, especially time to conduct checks
Clear visibility of the current status and actions required by all parties (recruiters, hiring managers, candidates, OH, IT, onboarding teams)
Advanced reporting features
Full integration with ESR and NHS Jobs

Why Oleeo and how was the implementation process?

With proven public sector experience and offering a highly collaborative approach, after a procurement process reviewing multiple providers, Oleeo were selected due to their strategic focus on the NHS. Offering both an intuitive solution alongside the ESR and NHSJobs integrations that were absolutely essential.

”We had a really good dialogue… They worked at our pace, and were massively responsive”

Laura Wagg, Recruitment Manager, UHB

The collaboration was essential to the further evolution of the product for UHB and will also benefit other Trusts in the future. UHB provided deep insight into NHS recruitment processes and Oleeo translated this into streamlined workflows with added efficiencies. Given the challenging backdrop of Covid, Oleeo were patient with all meetings and training being carried out virtually throughout.

Results

The benefits are starting to be felt across the trust, these include:

Improved hiring manager experience offering greater visibility.
Improved candidate experience with greater engagement, visibility and improved response times.
Reduction of 29% in average time to hire down from 24 to 17 days within the first 6 months. 4 days below UHB’s KPI.
Over 6,000 users across the trust actively using the platform.

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Reduction in time to hire

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Users of Oleeo's ATS

The Future

Streamlining of processes and automation mean that the UHB team are able to focus their time on strategic projects, rather than admin tasks. Working closely with the customer success team, UHB continue to roll out new features (existing or part of the ongoing product development) in line with the organization’s objectives. One of the current areas of focus is reducing the recruiting agency spend and promoting internal mobility through clever talent pooling, and many other tools available within the solution.

We've always sold ourselves and our recruitment as a one-stop-shop because we do recruitment on behalf of the trust. If I were to explain what Oleeo does, I'd also say they're a one-stop-shop. We can do everything we need to, as a function with Oleeo.

“ The customer relationship team is brilliant, because there are things that I didn't know in the system, …They were really, really helpful, and again, they're helping us to think about how we do things, why we do things”

We have that sort of dialogue where both UHB and Oleeo questioned each truth, and I think what's come out of it is this amazing system. So we just worked really well together.

Oleeo has taken us into the 21st Century! …they have given us functionality that we could only dream of 12 months ago. Even though we were always advocates of it, we never thought it would give us what we have.

INDUSTRY
NHS

RECRUITING SCOPE
Thousands of applications

MAIN CHALLENGES
6,000+ users

What led to the need for a new system?

During a time of growth following a recent merger UHB needed to ensure they could hire the right people at the right time. They needed:

More automation and less admin
More time to focus on value-added tasks
Great self-service candidate and hiring manager experience
To reduce their time to hire, especially time to conduct checks
Clear visibility of the current status and actions required by all parties (recruiters, hiring managers, candidates, OH, IT, onboarding teams)
Advanced reporting features
Full integration with ESR and NHS Jobs

Why Oleeo and what was your implementation experience?

During the implementation ”We had a really good dialogue… They worked at our pace, and were massively responsive”, Laura Wagg, Recruitment Manager. The collaboration was essential to the further evolution of the product for UHB and will also benefit other Trusts in the future. UHB provided deep insight into NHS recruitment processes and Oleeo translated this into streamlined workflows with added efficiencies. Given the challenging backdrop of Covid, Oleeo were patient with all meetings and training being carried out virtually throughout.

Oleeo Recruit for the NHS

An ATS with integrations into NHS Jobs and ESR

Want to know more? Schedule a consultation.

NHS Trust Handbook: How to inspire, attract and recruit

Resources: Guide

Toolkit for NHS Trusts: How to Inspire, Attract and Recruit.

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The ultimate toolkit for NHS Trusts.

The war for talent in the UK is showing no signs of slowing down – and the NHS certainly isn’t immune to it.

As NHS Trusts continue to battle it out for the top talent, the constant threat posed by private sector employers means the NHS needs to do more to have a competitive edge.

But how can you make your NHS Trust stand out to secure the best talent?

Oleeo’s guide shares our top tips for NHS Trust recruitment and best practices to inspire, attract and recruit the best NHS talent.

You’ll learn:

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6 Steps to Recruit and Hire In-Demand NHS Candidates

Resources: Infographic

Steps to Recruit and Hire In-Demand NHS Candidates.

The war for talent in the UK is showing no signs of slowing down – and the NHS certainly isn’t immune to it. As NHS Trusts continue to battle it out for the top talent, the constant threat posed by private sector employers means the NHS needs to do more to have a competitive edge.

But how can you make your NHS Trust stand out against the private sector competitors in the fight to secure the best talent?

Discover our six top tips to recruit in-demand NHS candidates with our infographic.

Appeal to in-demand NHS candidates by:

Improving your employer branding
Making your job ads stand out
Use tools to help you locate the best candidates
Not discounting candidates based on unconscious bias
Improving your candidate processes
Always improving

Download our infographic today to power up your volume recruitment:

A Recruiters’ Guide to Employer Branding

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A Recruiters' Guide to Employer Branding.

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Your Employer Branding Play Book.

The face of recruitment has changed drastically in the past few years.

More than ever before, job seekers concern themselves with employer branding or the perception of an organization and its values, culture, and benefits. In fact, 75% of prospective employees consider an employer brand before applying.

However, a strong employer brand is not just important to candidates — it’s just as advantageous to you as a recruiter. A developed employer brand ensures you attract the top talent! And, as an extra bonus – it also decreases the cost, time, and resources needed to hire the best applicants.

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High-Volume Recruiting Strategies to Secure the Best Talent — Fast

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High-Volume Recruitment Strategies to Secure the Best Talent - Fast.

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Supercharge your high-volume hiring.

Volume hiring. Bulk recruiting. 24/7 sourcing. Whatever you want to call it, high-volume recruitment isn’t for the faint-hearted.

Fuelling a never-ending demand for new talent to enter the pipeline is stressful to say the least. When it feels like you have a constant stack of open job roles that hiring managers are demanding you fill as soon as yesterday, you need to find practical ways to source and hire people – fast.

Oleeo’s guide will help you to recruit the best employees for your open positions – fast.

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Oleeo for NHS recruitment video

Introducing Oleeo for NHS recruitment.

This video introduces Oleeo for NHS recruitment, purposely designed to ensure great patient care, with great recruiting.

Using Oleeo Technology.

The NHS is the biggest employer in Europe, and the world’s largest employer of highly skilled professionals. But its recruiters are feeling the strain. A transformation is needed to recruit both more efficiently and effectively at high volumes and high velocity. Designed to help healthcare providers, including NHS Trusts, overcome critical workforce shortages, the Oleeo Recruiting Enablement Platform leverages data and machine learning to reduce administrative overhead and accelerate recruitment processes, all while delivering an exceptional candidate experience.

Oleeo’s Recruiting Enablement platform for the NHS puts your data to work, leveraging automation and analytics. As a result:

Recruiters reduce their administrative workload, while screening high volumes of candidates and pinpointing top candidates faster and more confidently

Hiring managers accelerate their decision making, enabled by data-driven insights, automated interview management, and mobile feedback

Candidates experience an inclusive process, tailored to attract and engage them

Oleeo’s expertise helps healthcare providers overcome their most pressing recruiting challenges

With intelligent automation, flexible workflow configuration, and bulk processing capabilities throughout, Oleeo is proven to improve both speed and quality of hire. Oleeo’s award-winning platform is built to ensure that patient care is never disrupted by workforce shortages. Oleeo’s expertise helps healthcare providers overcome their most pressing recruiting challenges

Accelerate Time-to-Hire

With pre-built application templates, intelligent automation, and bulk processing tools throughout, Oleeo enables you to speed up hiring processes.

Excel at High Volume Hiring

With AI and bulk processing embedded throughout, Oleeo’s intelligent automation takes talent from application to interview in as little as 35 minutes, application to hire in three days, and application to rehire in under five minutes.

Differentiate your Employer Brand

Oleeo enables you to engage diverse talent with content that speaks to your values and culture, through branded career sites, hiring events, and tailored candidate nurture campaigns.

Achieve Diversity & Inclusion Goals

Oleeo was designed with diversity capabilities embedded throughout. With Oleeo, you can gain deep analytic insights into the state of D&I in recruiting and use tools like Intelligent Selection and Intelligent Writing to hardwire D&I into your processes, creating inclusive candidate experiences and achieving your diversity goals.

Deliver Recruiting ROI

Oleeo is built to enable recruiters to identify and report on maximum return-on-investment. Oleeo reduces administrative workloads for recruiters and hiring managers alike, and gives candidates a streamlined experience, including self-scheduling of interviews.

Simplify Background Checks

With Oleeo, you can automate pre-employment vetting and DBS checks using online forms, which are pre-populated with previously gathered information, allowing recruiters to process candidates easily and in bulk.

Report on Your Results

Oleeo includes data rich dashboards for reporting and tracking. Recruiters can view statuses of openings/vacancies at anytime, and provide instant updates on campaigns.

Meet High Compliance Standards

Regularly audited to meet industry and government standards, Oleeo ensures the tightest, up-to-date security measures are implemented and monitored using regular security audits, compliance checks, and protection of sensitive data. Oleeo is accredited to ISO-27001 standards.

Talk to us today about how we can assist with your NHS recruitment needs.

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!