How Recruiting Automation Smooths the Hiring Process

Infographic showing the benefits of recruiting automation

In order to make sure a business attracts quality as well as quantity, recruiters need to do more than just collect data. They’ve also got to use that information to its full potential. This is where recruiting automation comes in.

With the ability to automate processes, employees get the chance to filter the best candidates to the top in a matter of minutes, saving them time and effort. This makes it much easier to pick out the best of the best and recruit from those candidates.

What is Recruitment Automation?

Of course, it’s crucial to understand that the answer to the question “what is recruiting automation” is multifaceted.

Sometimes also called hiring automation, it involves the use of tech to automate recruiting–or, at least, aspects of the recruitment process.

This partial automation allows recruitment professionals more time in their day to focus on tasks like interviewing or otherwise communicating with candidates, which can only be performed by a real person.

In short, recruitment automation is less about achieving fully automated hiring, and more about turning repetitive workflows over to machines so humans can apply their expertise where it’s most needed.

Far from being dehumanized, a basic definition of automation in recruitment can be summarized as processes that facilitate:

  • Identifying people with targeted keywords within their social media profiles.
  • Helping recruiters focus their maximum attention and time on qualified candidates using early CV screening software.
  • Ensuring dedicated time for employers to support greater candidate experiences and issuing bespoke communications.
  • Streamlining the fluency of the application process and where possible the speed to hire and any onboarding processes that can be done online.

What are the Benefits of Automating the Recruitment Process?

Used well, automation turns best practice into common practice by providing structure, consistency, and fairness to recruitment activities and systems. Benefits on offer to recruiters include:

Constant communication

It’s vital, yet time-consuming, to make sure you’re always putting effort into keeping up Candidate Engagement. Unless, of course, you’re using automation to make this happen.

Automation lets you keep candidates up to speed on the progress of their application without asking employees to manually send out texts or emails every time there’s a new development. This ensures you never leave anyone wondering where they stand with your company.

It also helps your recruitment team answer basic questions at all hours, including out of office hours. An automated bot can provide responses to FAQs to make this happen.

Effective candidate relationship management

Keeping candidates in the loop is just one aspect of great candidate relationship management. An automated hiring system helps you with others, too.

For one, automated recruitment tools, like a recruitment CRM, make it easy to flag up candidate requests and needs, so your team can accommodate them appropriately. This makes for an excellent basis for a candidate relationship.

Automated tools can also identify areas in which candidates can develop. By highlighting these, they let you work with candidates to improve their skills and thereby build a stronger relationship.

Essentially, automation helps you identify and respond to candidates quickly and appropriately.

Mass processing

It’s a wonderful thing to be able to choose a candidate from a large talent pool. At least, that’s the case when you don’t need to ask a human employee to manually filter and process hundreds of applications.

Thankfully, you don’t have to do this when you automate recruitment.

A dedicated tool can handle all relevant processing tasks for your team, letting them get through far more applications in far less time. 

This way, you don’t have to close an application just because you’ve had a large volume of applicants. You can instead wait for the right one, even if they only appear after the first 250 candidates.

Saving time and money

Long, repetitive tasks take a lot of human labor to complete, which is why it’s so important to be able to pass those tasks to an automated tool.

An AI-powered tool can be trained to complete a repetitive task in very little time, going through far more cases than a human could. They do this to a high degree of accuracy as well, eliminating human error while optimizing time efficiency.

This also lets you save money. That’s because paying someone to comb back through all repetitive tasks, plus paying for the initial task completion, is always going to be less cost-effective than having a program do it for you.

Easing candidate selection

One of the hardest parts of a recruiter’s job is to narrow down a long list of candidates to just one or two. There are a lot of factors to consider, from compatibility with teams, to qualifications, to soft skills, and many more.

An automated Candidate Management System simplifies this process.

By helping you filter out candidates in seconds, a Candidate Management System cuts down on the amount of time professionals have to spend scrutinizing each application. It also helps professionals choose between the few most suitable applicants without having to figure out which candidates these are first.

Better organization

Even the most meticulous person makes mistakes or misplaces items sometimes—a fact which is not true for automated systems.

When you use automation, you can implement a system that sorts information and documents without requiring any human input. This lets excellent organization become a fully hands-off achievement.

A highly organized recruitment department can always run more optimally, because nothing ever gets lost. Great organization also makes it a simple matter to find documents, identify areas of improvement, and much more at the click of a mouse.

Online assessments

Some roles call for specific skills that need to be assessed in all prospective candidates. Thanks to recruitment automation, you can easily administer, monitor, and assess these tests without risking human bias.

For example, let’s say you’re hiring for an accountancy role. You’d need to know that your candidates are all skilled at relevant accounting workflows, which a standardized test could determine.

An automated tool could time these tests, while making sure candidates are completing it fairly and honestly. It could then assess their scores and show you who was successful, and why.

This is just one example of the many ways in which automated tools help you offer online assessments as part of the recruitment process.

How Recruitment Software Can Aid Your Hiring Process

There are lots of advantages to using Recruiting Software in the hiring process. Some of the main ways in which it helps are detailed below:

Tracking and documentation

One of the most important ways in which a recruitment software solution helps you improve your hiring process is by securing documentation.

That means you’re able to keep track of everything that’s been said and done, so you can look back over old hiring processes at the click of a button. 

Along with helping you refine and perfect your hiring workflows, this lets you train new recruitment professionals and explain processes to anyone learning new skills.


All of the previously discussed benefits of automated recruitment also apply where recruitment software is concerned, as the top recruitment software options on the market tend to include options for automation.

This lets you enjoy a wide host of benefits while streamlining and enhancing the hiring process as a whole.

Minimize bias

Recruitment software gives you the chance to use blind CVs. This enables recruitment professionals to select candidates based exclusively on their skills and experience, without the chance of external factors like race or gender playing a role.

This creates a fairer selection process.

Why Explore Recruitment Process Automation?

Alongside removing human error and bias, an E-Recruitment system lets you implement automated talent sourcing and identify the best candidates in record time. 

The best recruiting automation software also makes it easy to optimize the entire automated recruitment process while empowering employees in your recruitment team. In a word, it’s an ideal solution.

That’s especially true when you’re using purpose-built solutions like those offered by Oleeo.

Oleeo offers you access to all the benefits associated with recruiting process automation, and then some. It’s user-friendly and highly flexible, making it suitable for a wide range of industries and organization types.

FAQs About Recruiting Automation

How can recruiting automation improve candidate experience?

Automated recruitment software helps candidates get answers to the questions they’re most likely to have, without having to involve recruitment professionals. This saves both parties time.

It also helps to put candidates forward that best suit the role in question, which makes for a better experience for those candidates, because they’ll be more likely to be selected for positions where they can excel.

Additionally, automation in recruiting helps remove bias, thereby making it much easier for candidates to apply without fear of discrimination. This helps to increase diversity and improves workplace culture for candidates in the process.

Is recruiting automation suitable for all types of organizations?

Broadly speaking, yes, just about any company or non-profit organization can make use of recruiting automation software. All you need is a recruitment team that can manage it.

Automated recruiting software is designed to help optimize the candidate selection process, and to ease the work of human employees in this area. This makes it ideally suited to any company that needs to recruit candidates on an at least semi-regular basis.

You can also choose how much of the recruitment process you’d like to automate. This degree of customizability makes automating recruiting worth it for just about anyone.

What tasks can be automated in the recruitment process?

From automated sourcing to application filtering, there’s plenty that can be automated about the recruitment process.

The general rule of thumb is that automation is best suited to tasks that are repetitive, time-consuming, and non-reliant on human thought. So if you’re looking to filter for applicants with a particular qualification, for example, you can turn this over to your recruiting automation platform instead of having a human do it.

As for tasks that call for human input, they cannot be automated. If you’re assessing whether a candidate would fit comfortably into a team, for example, you’d want to leave that task to a human employee.

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