Avon and Somerset Police

CASE STUDY

Avon and Somerset Police

Avon and Somerset Police have streamlined their recruitment process, generating greater flexibility and efficiency.

Industry

Police

Main challenges

Manual processes and poor candidate engagement

Key benefit

Improved accuracy to hire

A forward-thinking police force reaping the benefits of talent acquisition software

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staff members
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annual hires

Formed in 1974, Avon and Somerset Police force currently employs 6,000 members of staff — from puppy walkers and uniformed officers to tech, HR professionals and a 24-hour-a-day press team. They serve the areas of Bristol, Bath and North East Somerset, North Somerset and South Gloucestershire. So with such a large area to cover and various departments to recruit for, it’s clear that a streamlined recruitment process could lend a hand.

Avon and Somerset Police historically relied on a basic, web-based advertising system for recruitment. As a result, the applications were old-school, where applicants could fill in an online form or post a printed form to the recruitment team. 

The entire process was manual and fragmented, with tedious back and forth communication between departments slowing each recruitment drive considerably. Sifting through piles of paperwork, manually updating spreadsheets, and emailing candidates individually to update them on their progress — it was clear there had to be another way.

“With Oleeo, we’re constantly improving the candidate experience and cutting admin time in the process. We’re able to make changes with tangible results.”

Ben Hopkins, Talent Acquisition Recruitment Media Specialist

Avon and Somerset Police needed:

Avon and Somerset Police needed a solution that reduced the workload for everyone, regardless of department. That streamlined communications, took the heavy lifting out of recruitment drives, and made the process much more efficient for hiring managers and candidates.

Why Oleeo and how was the implementation process?

With so many different roles to recruit for, each required a tailored recruitment strategy with a process that reflected candidate expectations. And that’s where Oleeo comes into play.

Oleeo’s talent acquisition software helps create an instantly transparent recruitment process for everyone. It improves candidate, hiring manager and in-house recruiter experience, reducing human error and increasing workplace efficiency.

Once Oleeo was implemented, departments noticed a change in the number of emails they were receiving from other staff members. Why? Because there’s no need for people to chase applications! Instead, by just glancing at the screen, the recruitment team can see which stage each application is at, receiving email notifications as the application progresses — keeping everyone in the loop.

“This was never going to be an off the shelf package, instead, it’s moulded perfectly to help support our recruitment challenges. Being able to reach out to the Oleeo support team is invaluable."

Ben Hopkins, Talent Acquisition Recruitment Media Specialist

Results

When a candidate hits the point of offer, they’re automatically passed onto the vetting team. If a health and medical form needs to be reviewed by the occupational health team, they’re automatically notified and the process is kept strictly confidential, with sensitive information redacted for other team members effortlessly complying with GDPR.

The solution is instant and flexible. This ultimately means less traffic to internal departments so everyone can focus on the job at hand.

The Future

Streamlining of processes and automation mean that Somerset and Avon Police can reduce human error and increase workplace efficiency by improving candidate, hiring manager and in-house recruiter experience.

Oleeo Recruit

Used by 70% of the UK police to reduce admin, improve the candidate experience and reduce time to hire

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Police Scotland

CASE STUDY

Police Scotland

Reducing application processing time from 12 weeks to 24 hrs! 

Industry

Police

Key benefit

Drastic reduction in time to hire

Main challenges

Manual, admin heavy recruiting

Responsible for policing across the length and breadth of Scotland

Challenge

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staff members
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annual hires

Police Scotland wanted to move from a paperwork system which was not in keeping with a modern service and were keen to utilise an ATS which supported the sheer volume of data when recruiting new police officers and police staff. Previously, Police Scotland managed all applications manually and across multiple areas of Police and Staff recruitment: Everything was held on spreadsheets, Excel, and SharePoint sites. Unfortunately, this way of filtering job applications was not as effective as Police Scotland wanted to be and they wanted to do more to support their candidates better.

It’s an exciting offering because of all the functionality it’s got. Whenever we want to do something new and creative or come up with a solution to a challenge we always find it on our system.

Lorna Allison, Recruiting Sergeant, Police Scotland

Police Scotland needed a brand new system that would…

Why Oleeo and what was the implementation like?

The thought of a completely new way of managing applications was a bit daunting for Police Scotland, but Oleeo was there to guide them at every step. 

Lorna and her team were surrounded by a project team that trained them up in configuration which has worked out really well.  

 “It means that we’ve got the ability to configure it and make it our own and do all the things that we want to do with it.”

From having no previous experience of using an ATS system, Lorna and her team are now able to take the reins themselves making full use of the features.

“I think it’s quite difficult to pick out the key benefit, because there are just so many!”

Lorna Allison, Recruiting Sergeant, Police Scotland

Results

Lorna is astounded by how much Oleeo has saved her time and energy recruiting new police and police staff. 

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Reduction in application processing

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Annual hires

The Future

Lorna and the whole force are now dedicated to changing the way in which they interact and engage with candidates, keep in touch and develop talent, during and after the application process.

They are keen to become really candidate-focused in terms of ongoing engagement and growing talent for the future.

“That’s really important to us because it’s transformed how we behave as well. We couldn’t have done that unless we had the technology.”

Oleeo's Intelligent ATS

Improve your candidate experience whilst reducing recruiter admin.

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Schedule a consultation.

A Recruiters’ Guide to Employer Branding

Resources: Guide

A Recruiters' Guide to Employer Branding.

Download Guide

Your Employer Branding Play Book.

The face of recruitment has changed drastically in the past few years.

More than ever before, job seekers concern themselves with employer branding or the perception of an organization and its values, culture, and benefits. In fact, 75% of prospective employees consider an employer brand before applying.

However, a strong employer brand is not just important to candidates — it’s just as advantageous to you as a recruiter. A developed employer brand ensures you attract the top talent! And, as an extra bonus – it also decreases the cost, time, and resources needed to hire the best applicants.

You’ll learn:

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High-Volume Recruiting Strategies to Secure the Best Talent — Fast

Resources: Guide

High-Volume Recruitment Strategies to Secure the Best Talent - Fast.

Download Guide

Supercharge your high-volume hiring.

Volume hiring. Bulk recruiting. 24/7 sourcing. Whatever you want to call it, high-volume recruitment isn’t for the faint-hearted. 

Fuelling a never-ending demand for new talent to enter the pipeline is stressful to say the least. When it feels like you have a constant stack of open job roles that hiring managers are demanding you fill as soon as yesterday, you need to find practical ways to source and hire people – fast.

Oleeo’s guide will help you to recruit the best employees for your open positions – fast.

You’ll learn:

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Transforming British Transport Police Recruiting

Case Study

Helping the British Transport Police recruit a diverse workforce .

Challenge: The British Transport Police (BTP) is the national police force for the railways in England, Scotland and Wales. Every day, the force polices the journeys of more than six million passengers over 3,000 railway stations and depots. It has an aim to get these members of the public home safe, secure and on time. Critical to achieving this is having a workforce that reflects the communities it serves, including having officers that share cultural experiences and backgrounds to the diverse population of Great Britain.Over 8.6 million people use the rail network every day and the force’s mission is to help get people home safe, secure and on time. They police Britain’s railways, providing a service to rail operators, their staff and passengers across the country. They also police the London Underground, Docklands Light Railway, the Midland Metro tram system, Croydon Tramlink, Tyne and Wear Metro, Glasgow Subway and Emirates AirLine.

Industry

Police

Main challenge

Hiring diversely

Key benefit

Doubled minority applicants

The British Transport Police (BTP) is the national police force for the railways in England, Scotland and Wales.

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officers
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different roles to be filled

Challenge

Every day, the force polices the journeys of more than six million passengers over 3,000 railway stations and depots. It has an aim to get these members of the public home safe, secure and on time. Critical to achieving this is having a workforce that reflects the communities it serves, including having officers that share cultural experiences and backgrounds to the diverse population of Great Britain. 

 

The BTP is a busy force with over 550 vacancies to fill each year to support the operations of its force, which includes 1,400 head office staff helping to ensure over 3,400 officers can police 10,000 miles of track and face all of the challenges they meet. It was struggling to attract applications to fill these roles and was particularly keen to progress applications from women and black minority ethnic applicants to better reflect some of the diverse communities across the country. 

“Oleeo has really helped the BTP to make the most of events and make applications more user-friendly to effectively meet our organisational goals and increase recruitment in line with diversity targets. The management information and talent pool it always provides helps us to make recruitment campaigns much more successful and relevant to applicants.”

Ashninder Malhi
Strategic Resourcing Manager, BTP

The British Transport Police needed a brand new system that would…

Why Oleeo and what was the implementation like?

Oleeo’s Diversity Recruitment Software for Police was delivered to the BTP, helping to reshape the recruitment process. Since then, this High Volume Hiring approach was launched to streamline applications from attraction through to on-boarding. Crucially, this allows the force to monitor diversity performance and host events to maintain positive perceptions from all applicants whatever their background. 

Commended by the Association of Chief Police Officers, Oleeo is used by over 60% of the forces in England and Wales and is the only solution built in line with national application forms accelerating time to hire to make sure officers spend more time on the beat.

“Oleeo has really helped the BTP to make the most of events and make applications more user-friendly to effectively meet our organisational goals and increase recruitment in line with diversity targets. The management information and talent pool it always provides helps us to make recruitment campaigns much more successful and relevant to applicants.”

Ashninder Malhi, Strategic Resourcing Manager, BTP

Results

Key results identified by The British Transport Police:

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officers

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different roles to be filled

The Future

Oleeo forms are configurable to the needs of regional recruitment teams to help ensure forces recruit to reflect the communities they serve and ensure that they can continuously improve their recruitment processes.

Powerful data driven recruitment

Used by 70% of the UK police to reduce admin, improve the candidate experience and reduce time to hire.

Police Recruitment brochure

Resources: Brochure

Oleeo for Police Recruiting.

Oleeo for Police Recruiting is used by over 70% of police forces in England, Scotland and Wales. It is the only solution built in line with national application forms, designed to speed hiring efficiency and ensure time protecting citizens remains as uninterrupted as possible. In fact, all police officers in Scotland & Wales are now hired using Oleeo software!

Commended by the Association of Chief Police Officers, Oleeo for Police Recruiting is used by over 70% of the forces in England, Scotland and Wales. The award-winning technology is used by Metropolitan Police and Greater Manchester Police among others. Built in line with national requirements, Oleeo lets forces make applications configurable to the needs of individual forces to help ensure they are recruiting in ways that reflect the communities they serve.

Using Oleeo Technology.

With our award winning system trusted by the College of Policing, forces can:

Streamline smarter recruiting workflows and identify the best candidates quickly. Win back time and deliver more efficient hiring processes.

Deepen your company’s relationship with candidates. Place tailored content and automate communications.

Simplify the complexity of planning and executing recruiting events. Empower candidates to register & check-in using their own devices.

Build structured interview plans that deliver amazing candidate experiences and guarantee consistent hiring processes and compliance. Deliver ultimate flexibility for candidates and hiring managers.

Harness a more dynamic process for moving or re-deploying internal talent. Keep the entire process transparent and auditable..

Empowered recruiters can take control of your talent acquisition with:

Bulk processing: post one vacancy instead of 50 for identical jobs spread across the country and automate filtering to the relevant hiring managers. Oleeo links to CASA registration and aligns with Origin. It includes national application forms as standard.

Actionable dashboard & meaningful metrics: help recruiters stay focused on high value activities with tailored candidate shortlists and instant visibility into the source of their best hires. Significantly reduce cost per hire and make ROI gains to accommodate budgetary constraints and work towards achieving diversity aims.

Blind recruiting compliance: reduce bias and focus on quality by hiding protected data such as name, gender, place of study and address location. Our system is compliant to fair, open and on merit recruiting principles providing better quality candidates and accelerated processes.

Increased Security: regularly audited to meet industry and government standards, Oleeo ensures the tightest, up-to-date security measures are implemented and monitored using regular security audits, compliance checks and protection of sensitive data. We are accredited to ISO-27001 standards

Suitable for Shared Services: Oleeo has experience in deploying its systems across multiple public sector bodies in a shared services network and can assist with this if required.

Onboarding tools: make sure employees, managers and teams have what they need to be productive from day one.

Access the Oleeo Police Recruitment brochure or talk to us today about how we can assist.

Tell me Everything

Oleeo would be delighted to hear about your talent acquisition needs to see if we can help you. Get in touch today!